Section 1. Incorporating Your Business

1.5 Certificate on registered company information and company seal impression certificate

Once registration of establishment has been completed for a Japanese branch office or a subsidiary company, a certificate on registered company information can be obtained from the Legal Affairs Bureau. The certificate on registered company information is a document officially certifying a company's registered information.

The principal information to be registered for a joint-stock corporation is as follows:

  • Corporate name
  • Location of head office
  • Business purposes
  • Method of giving public notice
  • Total number of shares to be issued
  • Types and numbers of outstanding shares
  • Rules on the limitation of transfer of shares
  • Amount of capital
  • Directors
  • Representative directors
  • Auditors
  • Date of company establishment

The certificate on registered company information must ordinarily be presented whenever opening a bank account, filing notifications with administrative authorities, purchasing assets for which name registration is required (real estate, securities, vehicles, telephone lines, etc.), and concluding important agreements with business partners.

On certain occasions, the company seal impression certificate will need to be submitted along with the certificate on registered company information. The company seal impression certificate is a document publicly certifying the company seal that has been registered. This certificate is used to confirm whether or not company seals placed on applications, filings, contracts, etc., have been placed there with legitimate authorization from the company; the certificate may be obtained from the Legal Affairs Bureau after completion of establishment registration. The company seal as well as the names of the persons authorized to use the seal must be applied for registration with the Legal Affairs Bureau when applying for establishment registration. The representatives of the branch office/subsidiary company are the only parties authorized to use the company seal, and their personal seal registration certificates or signature certificates must be presented when registering the company seal.

In the event of changes to the registered information or the company seal, the prescribed modification procedures must be completed promptly. Applications for registration of changes to registered information must be submitted to the Legal Affairs Bureau within two weeks of the changes for subsidiary companies, and within three weeks of the changes for branch offices.

Section1: Table of Contents


Section1: Reference

Section Documents Reference The competent authorities relating to these documents
1-3a Industries in which prior notification is required before foreign direct investment in Japan ReferencePDF file(416KB) International Department, Bank of JapanExternal site: a new window will open
(Japanese only)
1-3b Business Categories Subject to the Subsequent Report under the Ordinance concerning Foreign Direct Investment, etc. ReferencePDF file(845KB) International Department, Bank of JapanExternal site: a new window will open
(Japanese only)
1-3c Listed countries
* Inward FDI from all other countries except the listed countries requires prior notification
ReferencePDF file(484KB) International Department, Bank of JapanExternal site: a new window will open
(Japanese only)

Section1:Documents businesses are required to submit to authorities

No. Section Documents Reference The competent authorities relating to the document
1 1‐2 Articles of Incorporation of Stock Company ReferencePDF File(560KB) Japan National Notaries AssociationExternal site: a new window will open
2 1-3d Report Relating to the Acquisition, etc. of Shares / Equity ReferencePDF File(338KB) International Department, Bank of JapanExternal site: a new window will open
3 1-3e Affidavit ReferencePDF File(533KB) Legal Affairs Bureau, Ministry of JusticeExternal site: a new window will open
4 1-3f Application Form for Registration of Incorporation of Stock Company ReferencePDF File(1.1MB) Legal Affairs Bureau, Ministry of JusticeExternal site: a new window will open
5 1-3g Application for Registration of the Establishment of a Business Office of a Foreign Company ReferencePDF File(1.1MB) Legal Affairs Bureau, Ministry of JusticeExternal site: a new window will open
6 1-3h Certificate of a Seal-Impression ReferencePDF File(8.6MB) Legal Affairs Bureau, Ministry of JusticeExternal site: a new window will open
7 1-3i Cetificate of Signature ReferencePDF File(31.7KB)

Materials listed as ‘Reference’ contain samples of documents regarding registration, visa, taxation, personnel and labor matters that are necessary when a foreign company establishes a corporation or other entity in Japan. These documents are not published by competent authorities and therefore are not official. For those who are going through the official procedures, please obtain the latest official documents from the competent authorities and related bodies or consult a person who specializes in advising on such information and procedures.

The information contained in this documents should be used at the reader’s independent discretion. While JETRO makes every effort to ensure the accuracy of the information it provides, no responsibility is accepted by JETRO for any loss or damage incurred as a result of actions based on the information provided in these documents or provided by the external links listed on these pages.

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