Investing in Japan
How to Set Up Business in JapanSection 4. Human Resource Management
4.6 Rules of Employment
Work rules are specific rules for the workplace containing working conditions such as working hours and wages, as well as rules that employees must comply with when working for business reasons. Employers with 10 or more regular employees must draw up the work rules and submit these to the local Labor Standards Inspection Office.
Establishments with fewer than 10 workers are also encouraged to draw up work rules. Where work rules are established, they have the same legal force as labor contracts insofar as they are reasonable in content.
4.6.1 Items to be included in Rules of Employment
Work rules must at a minimum contain the following items.
- Start and finish times, breaks, days off, leave of absence (including childcare and family care leave), and work shift arrangements where work is to be performed by two or more teams of workers.
- Methods of determining, calculating and paying wages (excluding special bonuses and other pay), wage closing day of pay roll and pay day, as well as matters pertaining to wage raise.
- Matters pertaining to resignation or dismissal (including grounds for dismissal).
Any arrangements established regarding the following matters must be included in the work rules:
- Retirement allowances
- Extraordinary wages, etc.
- Responsibility for meal expenses, etc.
- Safety and hygiene
- Job training
- Workers' accident compensation
- Awards and disciplinary measures
- Other matters
4.6.2 Obligation to inform
Employers are required to inform workers of the work rules or any labor-management agreements as provided for in the Labor Standards Act.
Section4: Table of Contents
Section4: Samples of documents businesses are required to submit to authorities
These materials contain samples of documents regarding registration, visa, taxation, personnel and labor matters that are necessary when a foreign company establishes a corporation or other entity in Japan as well as descriptive examples of how to fill them out. A portion of the English content has been updated through a provisional translation. These documents are not published by competent authorities and therefore are not official. For those who are going through the official procedures, please download the latest official documents from the competent authorities and related bodies or consult a person who specializes in advising on such information and procedures.
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