Japanese Government Procurement

National University Corporation - Notice of request for submission of materialsOperating room patient visual information system 1 set

This procurement is covered by the WTO Agreement on Government Procurement, Japan-EU Economic Partnership Agreement or Japan-UK Comprehensive Economic Partnership Agreement.

Japanese

Publishing date May 23, 2024
Type of notice Notice of request for submission of materials
Procurement entity National University Corporation - Hokkaido
Classification
0022 Medical/Dental/Surgical & Veterinary Equipment
0031 Medical Instruments & Apparatus
Summay of notice ⑴ Classification of the products to be procured : 22, 31
⑵ Nature and quantity of the products to be purchased : Operating room patient visual information system 1 set
⑶ Type of the procurement : Purchase
⑷ Basic requirements of the procurement :
A Operating room video system
⑴ With the system, it should be possible to intuitively switch between videos, such as those from a surgical field camera, endoscope equipment, microscope equipment, robotic surgery equipment, and biological information monitor, on the touch panel monitor in the ceiling-mounted arm monitor, large wall monitor, and recording device in the operating room. Additionally, the system should use existing equipment for the surgical field camera, ceiling-mounted arm monitor, and large wall monitor.
⑵ The rack input terminals of the operating room wall and video system should be installed and wired. The shape of the input terminal should be a BNC terminal, assuming HD-SDI, 3G-SDI, and 12G-SDI signals.
⑶ A conversion device should be installed for endoscopes, microscopes, and video input devices as needed, according to the shape of the input terminal.
⑷ The input video must be able to be used to create a video for medical safety using a screen compositing device.
⑸ The video switcher device must be able to retrieve 4K video using 12G-SDI signals.
⑹ The video system controller must be able to operate the switcher, recording, ceiling-mounted arm monitor, surgical field camera, and pathology distribution system.
⑺ The video system controller must obtain information on patients entering the operating room and display it on the touch panel.
⑻ The video recording device should transfer the input video to the operating room patient image system server in real-time and save the video file. An emergency recording function should also be present.
⑼ The video recording device should be able to record to a USB device brought in from the clinical department with the same image quality as that saved on the server. However, the video recording device must have a function that allows USB devices to be checked for viruses using anti-virus software owned by the hospital, and it should only use USB devices that have been checked for viruses within the specified period. Additionally, when saving video using a USB device, the device should have a function for saving logs.
⑽ The power supply of the video control system should be able to be turned on and off all at once.
⑾ A monitor for confirming videos of the surgical field camera should be equipped.
⑿ An isolation power supply device should be installed to prevent electrical leakage in the operating room.
⒀ A video system rack should be installed in each room of the operating room.
B Server for the operating room patient image information system
⑴ A new system should be built on an on-premises server.
⑵ Videos from the operating room should be saved on the server using the hospital information network (MINET).
⑶ The storage server should have sufficient capacity for storing existing recorded video, all SD quality recorded video for five years, and all HD quality recorded video for the last two months. Additionally, the storage server's capacity should be able to be expanded.
⑷ A function for automatically deleting video data that exceeds the storage capacity should be present, starting with the oldest data.
⑸ The recorded video should be able to be backed up to LTO tape. Library management should be set up so that the information of the tape location to which the backed-up LTO tape was written from the server is known.
⑹ It should be possible to connect editing PCs installed at various locations within the hospital to this server and conduct editing.
⑺ This system should be able to take over existing recorded video as well as the associated surgical information and patient information. This system should also be able to continuously confirm and edit video.
⑻ The operating room patient image information system should be able to link with the university's anesthesia record system and be able to obtain patient information, surgical information, surgeon information.
⑼ The operating room patient image information system should be able to automatically display entry information, start automatic recording, and stop automatic recording based on event information from the university's anesthesia record system.
⑽ The operating room patient image information system should be able to link with the university's HIS and obtain user master information, staff master information, password information.
⑾ The operating room patient image information system should be able to transfer still images created on the editing terminal to the university's image filing system.
⑿ The power supply should be duplicated.
⒀ An uninterruptible power supply should be installed, which should be able to supply power for at least 10 minutes in the event of power supply issues.
⒁ The equipment installed in the server room on the fourth floor of the outpatient building should be housed in a 19-inch 46U rack.
⒂ Racks should be prepared as necessary.
C Surveillance monitoring system
⑴ Ceiling-mounted dome cameras should be installed in the operating room and corridor around the operating room.
⑵ The ceiling-mounted dome camera should be an IP camera capable of night vision mode.
⑶ Images from the ceiling-mounted dome camera in the operating room should also be input to the screen compositing device in each operating room.
⑷ Images from the ceiling-mounted dome camera should be recorded 24 hours a day and stored on the camera server for 60 days.
⑸ The camera server should have an uninterruptible power supply installed, which should be able to supply power for at least 10 minutes in the event of power supply issues.
⑹ The surveillance monitoring system should be able to distribute videos from each ceiling-mounted dome camera, recorded video from the video recording and distribution device in each operating room, and videos from the biological information monitor.
⑺ Real-time video distribution with multi-screen splitting should be enabled.
⑻ It should be possible to easily switch between display contents by calling a preset registration.
⑼ The large wall monitor that displays distributions should be able to continuously operate 24 hours a day.
⑽ The distribution terminal of the surveillance monitoring system should be able to withstand unexpected shutdowns.
D Operating room patient image information viewing and editing terminal
⑴ The university's HIS should be installed on the operating room patient image information viewing and editing terminal.
⑵ Videos after recording and editing should be able to be saved to external media.
⑶ Surgical videos should be able to be viewed in real-time.
⑷ It should be possible to edit videos stored on the operating room patient image information system server.
⑸ Logs of users' video viewing and editing should be able to be saved on the server.
E Sharing software for viewing of operating room patient image information
⑴ The viewing software should be able to be installed and operational on the university's HIS terminal.
⑵ The number of simultaneous viewing access sessions from HIS terminals should be able to be limited based on the network load.
⑶ Live video of the operating room should be able to be viewed.
⑷ It should be possible to cut and edit videos and create still images stored in the operating room patient image information system server. However, the settings should be such that the videos can only be retrieved from the editing terminal, and the copying and pasting of still images from HIS should be enabled.
⑸ The call start time should be able to be specified from the waveform image display of the university's anesthesia record system, and videos of the relevant patient stored in the operating room patient image information system server should also be able to be played.
F Pathological image rapid distribution system
⑴ Microscope images or pathological diagnostic images from the pathology room should be able to be distributed to the operating room in real-time.
⑵ It should be possible to select the operating room to which the distribution will be conducted in the pathology room, and two-way conversations should be possible between the pathology room and operating room.
⑶ Live video of the operating room should be able to be viewed even from the pathology room.
⑷ It should be possible to write on the screen using the annotation function for the live video being distributed.
⑸ At least five colors should be prepared for writing in order to support writing on multiple terminals.
⑸ Time limit for the submission of the requested material : 17 : 00 8 July, 2024
⑹ Contact point for the notice : TORAI Shigeki, Supplies Ⅰ Section, Financial Division, Hokkaido University Hospital, Kita 14 Nishi 5 Kita-ku Sapporo-shi 060-8648 Japan, TEL 011-706-7401