How to Set Up Business in Japan

Laws & Regulations on Setting Up Business in Japan

Section 1. Incorporating Your Business

1.1 Types of operation in Japan

Foreign companies generally establish a business presence in Japan in one of three modes.

1.1.1 Representative office

Representative offices are established as locations for carrying out preparatory and supplemental tasks aimed at enabling foreign companies to engage in full-scale business operations in Japan. These offices may conduct market surveys, collect information, purchase goods and implement publicity/advertising efforts, but they are not permitted to engage in sales activities. The establishment of representative offices does not require registration. A representative office cannot ordinarily open bank accounts or lease real estate in its own name, so agreements for such purposes must instead be signed by the head office of the foreign company or the representative at the representative office in an individual capacity.

1.1.2 Branch office

Foreign companies wishing to engage in continuous transactions in Japan must register in the country (see Article 818 of the Companies Act). To do so, they must at least register (1) the appointment of a representative in Japan, (2) the establishment of a branch office, (3) a Japanese corporation, or (4) a partnership. Of these, the simplest means for a foreign company to establish a base for business operations in Japan is to set up a branch office. The branch office can begin business operations as soon as an office location is secured, the branch office representative determined, and the necessary information registered. A Japanese branch office is a business location that provides services in Japan decided upon by an organization authorized by the foreign company, and ordinarily is not expected to engage in independent decision making. A branch office does not have its own legal corporate status, but instead is deemed to be encompassed within the corporate status of the foreign company. In general, therefore, the foreign company is ultimately responsible for all debts and credits generated by the activities of its Japanese branch office. A Japanese branch office, however, may open bank accounts and lease real estate in its own name.

1.1.3 Subsidiary company

A foreign company establishing a subsidiary company in Japan must choose to establish the subsidiary company as a joint-stock corporation (Kabushiki-Kaisha (K.K.)), limited liability company (Godo-Kaisha), or similar entity stipulated by Japan's Companies Act. Both unlimited partnerships (Gomei-Kaisha) and limited partnerships (Goshi-Kaisha) are granted corporate status under the Companies Act, but they are rarely chosen in practice because equity participants bear unlimited rather than limited liability. All types of subsidiary companies can be established by completing the required procedures stipulated by law and then registering the corporation. A subsidiary is a separate corporation from the foreign company, so the foreign company will bear the liability of an equity participant stipulated by law for all debts and credits generated by the activities of the subsidiary. Other methods by which a foreign company may invest in Japan using a Japanese corporation but without establishing a subsidiary are by establishing a joint venture with a Japanese enterprise or investment company, and by equity participation in a Japanese enterprise.
Joint-stock corporations and limited liability companies are similar insofar as liability in them is limited to the assets contributed by equity participants. Compared with joint-stock corporations, however, limited liability companies have greater freedom of self-government through their articles of association and, unlike joint-stock corporations, they may stipulate the procedures for preparing and approving their financial statements in their articles of association as there are no laws and regulations relating to finalizing annual financial statements and do not have to publish their financial results. Additionally, although their members are as a rule required to execute business, their articles of association may allow for the appointment of “managing partners.”

Section1.Incorporating Your Business

Samples of forms businesses are required to submit to authorities *Example

No. Section Form English Japanese
1 1‐2 Articles of Incorporation of Stock Company EnglishPDF file(305KB)  JapanesePDF file(426KB) 
2 1-3a Industries in which Prior Notification is Required before Foreign Direct Investment in Japan English / JapanesePDF file(443KB) 
3 1-3b Listed Countries EnglishPDF file(332KB)  JapanesePDF file(379KB) 
4 1-3c Report Relating to the Acquisition, etc. of Shares / Equity EnglishPDF file(405KB) * JapanesePDF file(623KB) *
5 1-3d Sample of a Translated Affidavit EnglishPDF file(385KB)  JapanesePDF file(499KB) 
6 1-3e Application Form for Registration of Incorporation of Stock Company EnglishPDF file(540KB)  JapanesePDF file(840KB) 
7 1-3f Example in the case of submitting the registration matters by electromagnetic record EnglishPDF file(298KB) * JapanesePDF file(480KB) *
8 1-3g Application for Registration of the Establishment of a Business Office of a Foreign Company EnglishPDF file(496KB)  JapanesePDF file(644KB) 
9 1‐3h Example for submitting an electromagnetic record medium with registration matters EnglishPDF file(329KB) * JapanesePDF file(511KB) *
10 1-3i Certificate of a Seal-Impression EnglishPDF file(284KB)  JapanesePDF file(361KB) 
11 1-3j Cetificate of Signature (example) EnglishPDF file(23KB) 
12 1-6a Notification of Incorporation of a Company EnglishPDF file(431KB)  JapanesePDF file(355KB) 
13 1-6b Notification of Incorporation / Establishment of corporation(for submission to Tokyo Metropolitan) EnglishPDF file(467KB)  JapanesePDF file(418KB) 
14 1-6c Notification of Incorporation of a Company (for submission to municipalities) EnglishPDF file(468KB)  JapanesePDF file(375KB) 
15 1-6d Notification of a foreign company EnglishPDF file(563KB)  JapanesePDF file(507KB) 
16 1-6e Application for Blue Form Return EnglishPDF file(213KB)  JapanesePDF file(291KB) 
17 1-6f Establishment / Relocation / Discontinuance of Salary Paying Office etc. EnglishPDF file(495KB)  JapanesePDF file(391KB) 

These sample application forms indicate the essential points and descriptive examples of registration, visa, taxation, and personnel and labor affairs that are necessary when a foreign company establishes a corporation etc. in Japan. These documents are not published by competent authorities and therefore are not official. Therefore, when going through the official procedures consult a specialist or download the official documents from the competent authorities.

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