[RFP] Marketing of Japanese Food in Retail (West Coast)

GENERAL INFORMATION

1.     Project Name: Marketing of Japanese food in retail (West Coast)

2.     Term of Contract:  From the date of signing the contract to March 13th, 2026

3.     Application Deadline:  3pm (PDT) on June 25th, 2025

4.     Project Details and Requirements:  As indicated in SOW (Attachment 1)

5.     Maximum Budget: USD 600,000 (including all taxes and fees)

6.     Number of Contractor: 1 company

INSTRUCTIONS TO APPLICANTS

1.     Qualification Requirements

a.      Applicant must satisfy all conditions stated in the SOW (Attachment 1).

b.     Applicant must NOT be under the circumstances of being denied participation due to unethical and/or unlawful activities by either JETRO or Ministry of Economy, Trade, and Industry (METI) of Japan from previous procurement offerings.

2.     Preparation of Application

a.      Applicant shall prepare the Application Form (Attachment 2) and a project proposal including a budget breakdown, both of which should include all required activities/events stated in SOW.

b.     All costs of preparation shall be borne by the applicant.

3.     Delivery of Application

a.      The Application Form, a project proposal, and a breakdown of budget must be sent by email no later than 3pm (PDT) on June 25th, 2025.

b.     Submit by email only. No oral, telephone, or facsimile application will be accepted.
Attn: JFOODO  lag-jfoodo@jetro.go.jp

4.     Language of Application
            English or Japanese

5.     Evaluation of Application

a.      JETRO Los Angeles will screen and evaluate application documents based on the Evaluation Form (attachment 3).

b.     The proposed budget amount will NOT be a factor in the evaluation process, as long as it is at or under the Maximum Budget amount stated above.

c.      JETRO will not return any documents submitted.

6.     Announcement of Tender
The tender will be announced to applicants by email no later than July 9th, 2025. Given the nature of the RFP process, JETRO will not provide feedback on the results.

7.     Payment

a.      Up to 50% of the contract amount may be paid in advance if requested by the Contractor, after the signing of the contract. The remaining amount may only be invoiced after all work is completed and confirmed by JFOODO.

b.     All expenses necessary for the project, including but not limited to, OOPs, agency commissions and fees, research and survey costs, transportation, travel expenses, office expenses, shall be included in the contract amount.

 

Attachment 1.   Scope of Work (SOW) ＜PDF＞ (143KB) 

Attachment 2.   Application Form ＜Word＞ (32KB) 

Attachment 3.   Evaluation Form ＜PDF＞ (67KB)