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Invest Japan Business Support Center (IBSC)

Flow of services

JETRO IBSC is a one-stop center for establishing and expanding your business base in Japan.

JETRO IBSC are located in six major cities of Japan—Tokyo, Yokohama, Osaka, Nagoya, Kobe and Fukuoka. For overseas companies planning to set up a business base or foreign-affiliated companies looking to expand existing business base in Japan, experienced JETRO IBSC staff and specialists will provide information, consultation, and other services free of charge. (Some services are offered for a fee.) Free temporary office space is also available for up to 50 business days.
* To be eligible to receive JETRO's services, terms and conditions may apply. Contact us for more information.

JETRO's support

At your nearest office, JETRO will propose available services that match your needs, give advice on entering the Japanese market, and provide information. After you come to Japan, JETRO IBSC will provide support for entering the Japanese market and for setting up a business base and start a business in Japan. JETRO’s regional offices will provide support for establishing a new business base or expanding your existing business base into other regions in Japan. JETRO IBSC has networks with judicial scriveners, administrative scriveners, tax accountants, social insurance labor consultants, recruitment agencies, real estate agencies, accounting firms, banks, the central government and relevant ministries and agencies, and local governments.

Flow of JETRO IBSC services corresponding to the procedure for establishing a business in Japan

JETRO IBSC provides service on incorporating a company or local branch. For consultation on incorporation types, taxation, and regulations, JETRO IBSC will provide advice from certified specialists on tax accounting, regulations, incentives and other related issues. JETRO IBSC provides service on human resource. For consultation on human resource and labor, JETRO IBSC will provide advice from a certified specialist on labor issues. Also, JETRO IBSC will help you find qualified staff. JETRO IBSC provides service on office. In search for temporary office space, IBSC office space is provided free of charge for the first 50 business days. To establish a permanent office, JETRO IBSC will help you find a location for your permanent Japan office. After these services, JETRO IBSC will introduce a certified specialist on registration and arrange meetings for the registration of your business. JETRO IBSC also provides consultations on residence status and visas from a certified specialist on visas. Then a representative in Japan will be appointed. For the registration of your business, tax notices, opening a bank account, social insurance notices, and application for status of residence/visa will be needed. For tax notices, JETRO IBSC will introduce a certified public accountant/tax accountant, and arrange meetings. For opening a bank account, JETRO IBSC will introduce banks and arrange meetings. For social insurance notices, JETRO IBSC will introduce a certified specialist on labor issues and arrange meetings. For application for status of residence/visa, JETRO IBSC will introduce a certified specialist on visas and arrange meetings. After these procedures, your company will be able to establish a base in Japan and start your business. JETRO IBSC also provides support to set up new business base and expand business in local regions in Japan.

Consultation

Free individual consultation for your company

IBSC staff and market specialists will provide information on industrial structures, market shares, Japanese business practices, regulations and relevant legal matters by industry, as well as advice on your target market.

Examples of JETRO IBSC services

  • Help with procedural requirements for establishing a business base. Such as consultations on :
    • eg: Establishing a representative office, a branch office, a corporation, etc.
    • eg: Taxation, labor, and legal matters
    • eg: Obtaining resident status and visas
  • Information on regulations and relevant legal systems
  • Cost estimates
  • Market and industry information
  • Networking with potential business partners
  • Introducing service providers such as recruitment agencies and accounting firms
  • Search for office location
  • Information on national, prefectural, and municipal incentives
  • Arranging meetings with national/local government authorities and receiving requests for deregulation
  • Support for establishing a new business base or expanding your existing business base into other regions in Japan

Help with procedural requirements for establishing a business base

The IBSC provides free advice by specialists on procedures necessary to establish a business base. Our in-house team of experts can provide you with information on company registration, visa applications, tax procedures, and labor procedures. We can also introduce you to outside professionals who can create and submit the procedural documents on your behalf.

Information on regulations and relevant legal systems

Support with collecting information regarding procedures to obtain permits and licenses necessary for starting business in Japan.

Estimates on costs for setting up a Japan office

IBSC can provide a customized estimate based on a number of factors showing how much it would cost you to set up an office in Japan. This includes rent for both housing and offices, cost of administrative procedures, cost of recruitment and more.
Please refer to the following model case for an initial cost estimation:

Market and industry information

JETRO provides information on market and industry information along with market trends, data, and statistics necessary to expand your business in Japan.

Networking with potential business partners

JETRO offers networking opportunities with Japanese companies that could be your potential business partners by utilizing our nationwide network.

Introducing service providers

JETRO introduces various service providers indispensable for your business such as recruitment agencies, accounting firms and banks.

Search for office location

IBSC can help you find permanent location for your business without loss of time. Your company will be able to search for an office, shop space, warehouse or facilities for production, logistics and R&D facilities utilizing our network with real estate companies. IBSC can arrange meetings with local real estate agencies.

Information on national, prefectural, and municipal incentives

JETRO provide information on incentives from the national and local governments.

Arranging meetings with government authorities and receiving requests for deregulation

The IBSC staff can help you efficiently gather information on laws, standards, regulations and authorization procedures and can arrange meetings with representatives from national and local authorities. The IBSC staff can assist you with submitting certain requests for deregulation to the relevant government bodies.

Support for establishing a new business base or expanding your existing business base into other regions in Japan

IBSC offer a range of support and service tailored specifically to foreign firms already based in Japan and targeting expansion into Japan's local regions, including establishing new bases, increasing employment and branching out additional bases for production, logistics and R&D.   
Support for Foreign Affiliated Companies on JETRO's website.

Facilities

A free temporary office is available for your use.

Temporary office space for starting up or expanding operations is available free-of-charge for up to 50 business days at IBSCs located in Tokyo, Osaka, Kobe, Nagoya, Yokohama and Fukuoka. Private office space equipped with a telephone and Internet access, along with communal areas including conference rooms, are offered.  IBSC temporary offices are located near major government offices and have convenient access to important business centers across Japan. Such proximity enables you to complete applications, registrations, business negotiations and other preparations to smoothly establish and expand your business.

Outline of temporary office (example of IBSC Tokyo)

Requirements:
Foreign or foreign-affiliated company considering to establish a business base or expand a business base in Japan.
* To be eligible to receive services, terms and conditions may apply.
Tenancy period:
Up to 50 business days in principle (The period can be extended as required, but a tenancy fee will be charged for the extended period)
Tenancy Fee:
Free (Security deposit and fees for communication expenses are required)
Equipment:
Desks and chairs, telephone and broadband connections
Communal areas:
Conference rooms, multipurpose hall and business library
Floor areas of private office spaces:
13.5 square meters for a two-person office
18 square meters for a three-person office
36 square meters for six-person office

two-person office

three-person office

for six-person office


Multipurpose hall and conference rooms

A multipurpose hall and conference rooms in the IBSC save you from renting outside facilities, allowing you to conduct business activities such as seminars, meetings, exhibitions and business talks all in one convenient location.

Eligibility:
Tenant companies of IBSC individual office space
* To use the hall, terms and conditions may apply.
Hall floor space:
131.2 square meters
Available seats:
About 42 (classroom-style room)
About 100 (theater-style room)

Available equipment:
26 tables (each large enough for two persons), 72 chairs, microphones, projectors, screens, podiums, white boards, garment racks, booths for simultaneous interpretation
* Lease of equipment for simultaneous interpretation is at the tenant's responsibility.

Conference rooms:
Equipped with projectors and white boards
Reception rooms:
Equipped with Blu-ray Disc and DVD

* The information above is as of IBSC Tokyo. Please refer the following link for information on IBSCs in other areas.


Wide range of information available to meet your business needs

The JETRO Business Library has a wide selection of resources devoted to international business. Our libraries in Tokyo and Osaka hold collections of over 230,000 books and 100,000 books, respectively. Our resources include an excellent selection of English-language documents and reference materials on Japan, Asia and other countries, and visitors have free access to all items in the library.

The JETRO Business Library Osaka will be closed from 1st of February to the middle of May, 2018 (TBA).

How to apply for IBSC services

1. Contact your nearest JETRO office (either in Japan or overseas) if your company is interested in establishing a business base or expanding your existing business base in Japan. We'll set up a time to meet to discuss specifically what JETRO can provide to proceed your business in Japan.
2. JETRO asks you about your plans for establishing or expanding your business base in Japan, and what kind of support you would like from JETRO.
For example
  • You are currently considering establishing a business base in Japan and want to begin by collecting various information.
  • You want to convert your representative office in Japan into a branch office or a corporation to start sales activities.
  • To expand existing business in Japan you want to set up new business bases such as sales offices, warehouses or factories.
  • You want to establish a holding company or a subsidiary in order to diversify business.
  • You want to hire managers or a large number of employees as you are expanding operations in Japan.

* Firms that want to close an existing office to relocate to another area in Japan are not eligible.
* JETRO will not disclose any of our clients’ information to third parties. For more information please see our privacy policy.

3. Your application for the JETRO IBSC services is reviewed.
* To be eligible to receive JETRO's services, terms and conditions may apply. Contact us for more information.
4. Upon confirmation that your company qualifies (Step 3), JETRO provides available services that match your needs.
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Tokyo One-Stop Business Establishment Center (TOSBEC)

TOSBEC has been jointly established by both the Japanese Government and the Tokyo Metropolitan Government on the same floor as JETRO IBSC. The center provides assistance with completing applications and other procedures required when starting a business, including those for company registration and notification of incorporation, taxes, social security, immigration, and Certification of Articles of Incorporation in one place.

Contact

Tel:+81-3-3582-8352